Testing the world's best task management apps of 2020
Project management software helps project managers, teams or anyone, to complete client requirements and manage time, budget, and scope constraints. However, with so many available options, choosing the right project management tool can be confusing, and people may not know where to begin.
“Focus on being productive instead of busy.”
Effective teamwork is the core of every project management process – agile or otherwise. Good project management software lets your team communicate easily and effectively. They need to easily share ideas, opinions, resources or even files to get work done quickly
Typical project management solutions include the following capabilities:
✓ Task Management
✓ Resource Management
✓ Gantt Charts
✓ Scheduling
✓ Workflow Automation
✓ Team Collaboration
✓ Document Management
✓ Email integration
✓ Mobile Access
✓ Timesheet Tracking
Let’s have a look at the bests of the bests in 2020!
10. Mavenlink
Mavenlink is a greatful app that supports a great amount of businesses throughout the industry, including marketing agencies, consulting firms, including internal departments and external firms. Effective resource management starts by knowing who’s on your team and what roles they can play. Mavenlink gives you incomparable visibility into your resource pool and makes forecasting revenue capacity easy. Mavenlink’s forecasting combines sales pipeline and backlog with active projects to help your business make informed and confident decisions for today and the future.
Pricing
- Teams: 19$ per month
- Professional : 39$ per month
- Enterprise: Individual price
Core features
Resource Planning:
Hard & Soft Resource Allocation, Resource Scheduling (Task & Project Level), Real-Time Availability Forecasting, Resource Shaping
Project Management:
Task Management, Task Assignment & Scheduling, Schedule Management, Gantt Charts, Task Dependencies, Critical Path Analysis, Portfolio Management, Project Baseline & Variance Analysis, Project Plan Templates, Change Request ManagementTeam Collaboration:
Dashboard, Project Workspace, Activity Feed, File Sharing, Proofing, Public & Private Messages, Access Permissions, Mobile AppProject Accounting:
Time & Expense Tracking, Budgeted Projects & Tasks, Time Cards & Expense Reports, Invoicing & Online Payments, Project / Job Costing, Rate Cards (Cost & Bill Rates)Business Intelligence:
Real-Time Analytics Expert-Built ReportsCustom Reporting Trend Analysis & Forecasting Data Visualization
9. Milanote
Milanote is a flexible visual workspace for creating moodboards, storing project information and getting feedback on design concepts. Milanote supports all common file types including JPGs, PDFs, Word, Excel, common design files and many more. The Milanote Web Clipper lets you save inspiration and ideas from any website with a single click.Anything you save in the Milanote app will be ready to organize as soon as you’re back at your computer. Simple text editing and task management make it easy to add your thoughts to a board.
Pricing
Free:$0USD
- Share unlimited boards
- Add 100 notes, images or links
- Upload 10 files
Team: $9.99USD user/ month
- Everything on the FREE plan
- Unlimited notes, images & links
- Upload unlimited files
- Search boards & content
Core features
Content Management:
- You can write notes and to-do lists, upload your files, saves texts, images and links from the web, and add photos or notes from your phone with Milanote Web clipper.
Project Management:
- Built in templates and custom templates for Milanote boards to help arranging things the way you like.
Task Management:
- With Milanote, You can bring everything in to one place, so your team can see it instantly.
Workflow Management:
- Invite your team or clients to explore ideas together, wherever they’re located. Instant updates mean your team can build on each other’s ideas in real-time.
Collaboration Tools:
- Milanote’s built-in sharing, commenting and task-assignment makes collaboration easy.
Status Tracking
8. Aoya
Ayoa is a visual work management software that helps individuals and teams from around the world become more beneficial and creative. It’s a program that turns all the features into graphic tools that will help you enhance You or Your team’s workflow. Ayoa has fantastic brainstorming ideas in case You are out of it, and features like tasks,or progress tracking. You can even delegate tasks to others, all in one app.
Pricing
Starting from: $10.00/month
Pricing model: Free, Subscription
Ayoa offers a Basic, free plan. No credit card is required.
We then offer an Advanced plan, for you to unlock all of our features. Pricing starts from $10 per month, per user.
We have a plan to suit you and your team. Choose the option of your plan by number of users, plus, have the ability to pay monthly or an annual basis.
Core features
Radial Maps:
- Radial Maps are inspired by the classic pie-chart, with each segment indicating a specific idea. Like a traditional Mind Map, Radial Maps start with a central idea (such as ‘Yearly Goals’) in the middle of the map.
Agile Project Management
Ayoa letsyou manage every project in one place, while having the flexibility to change deadlines and milestones, update goals and actions, and track the progress of every task everyone is working on – no matter how extensive a project is.
Public Mind Map Sharing:
- Public mind map sharing enables you to share your mind maps with multiple people, making it the perfect way to collaborate in meetings or at events.
Gantt Timeline View:
- The Gantt Chart view is the most commonly used view in Project. It lists the tasks in your project, and illustrates their relationship to one another and the schedule using Gantt bars.
Visual task management:
- Unlike any other app, Ayoa breaks the mold on what you expect from task management, so your creative ideas can flourish.
7. Slack
Slack is a great proprietary business communication platform that was developed by Slack Technologies. One of the best things about the software is that You can have multiple teams for a single user account. Although most startup companies will use only one team, there are multiple channels within it for further discussion levels. Slack offers many IRC-style features, including chat rooms organized by topic, private groups, and direct messaging. Slack is among the bests but it is quite expensive as well.
Pricing
Free: $0
Standard: $6.67
– per active user, per month (billed annually)
Plus: $12.50
– per active user, per month (billed annually)
Enterprise Grid
– Contact Them
Core features
Collaboration
Communication is the backbone of any good project and collaboration. Slack supports how people work, making collaboration easy and efficient — just like working face-to-face.
Visual design:
- It offers multiple themes for users to choose from, most consumer platforms don’t provide
Powerful free features:
- You can connect with the apps and services you use everyday — and get information in front of the people who need it faster. Go from typing to talking in a single click, with 1:1 voice and video calls, directly inside Slack.
Integrations:
- Slack has many useful integrations you use everyday like: Dropbox, Gmail, Twitter, Bix, and many others.
Audio and Video Conferencing:
It’s easier to see things eye-to-eye when you’re face-to-face. Video conferencing helps you share information more efficiently, so work gets done faster.
6. Proworkflow
ProWorkflow has all the features of a simple project management solution, such as task management, timesheets, templates, notifications and alerts, file sharing, workflow management, contact management, reporting and resource management. On top of that, it also provides a timeline and availability Tool to help with task scheduling. ProWorkflow’s Project Management dashboard displays the graphical summary of ongoing projects. The collaborative feature allows multiple members to work simultaneously. The built-in messaging app allows users to chat, send notifications, share documents and more.
Pricing
- Solo Plan:
- – $10/month
- – one user only
- – 10 active projects
- – 5 GB storage
- – Basic project/task management features and time tracking
Professional Plan:
- – $20/user/month
- – 1+ users
- – Unlimited projects
- – 25 GB storage
- – Comprehensive project management features and invoices
Advanced Plan:
- – $30/user/month
- – 5+ users
- – Unlimited projects
- – 50 GB storage
- – Comprehensive project management features, time tracking, and hierarchical control
Core features
Project management
- Users can take advantage of the system’s global overview of projects and manage them easily through the interactive timelines. Tasks can include start & due dates, time allocations, assigned staff, statuses, files, messages, recurring task management and more
Collaborate
- With the app you can send a message with a file attached, you can even choose to make it private or public.
Time sheet
- The Timesheet page has been designed from the ground up to be easy to use, fast and clear.
Templates
- Templates help you to recreate similar projects without needing to go through the same procedures to create a project normally. Using templates can streamline your project workflow process.
5. Jira
Jira is a proprietary issue tracking product developed by Atlassian that allows bug tracking and agile project management. Products and apps in Jira help teams arrange, assign, track, report and manage your work. The Jira platform has strong agile software development and customer support, managing shopping lists and family chores. There are three products inside the Jira app: Jira Software, Jira Service Desk, and Jira Core. There are useful biult-in templates in all of them and integrates seamlessly, so teams across organizations can work better together.
Pricing
Cloud
Self managed
Free: $0
Standard: $10
Premium: $14
Server: $10
one time payment
Data Center
$20,400 per year
Core features
Business project templates:
There are out-of-the-box business project templates to manage simple & complex tasks or workflows. You can customize the templates to match how your team works and fit your requirements.
Issue details:
Thanks to Jira’s issues, the details of every task, plus comments, attachments, and due dates are stored in one place.
Power search:
The search tool helps to find specific answers: a due date, the last update of a task, or tasks still in progress.
Reports and Dashboards:
You can create reports and dashboards to help you understand how your team is doing.
Boards :
Jira Core Cloud instances have boards that give teams an immediate snapshot of their project. Quickly review project progress and see the status of individual tasks. Boards match the steps of a team’s workflow and adapt to how each team works.
4. Infinity
Infinity is a rich project management app built specifically for teams of any size and caters to all sorts of projects. This flexible and intuitive project management platform is loaded with features and tools that will help you organizing your projects, making and delegating tasks, managing and ranking priorities, and achieving their goals. Awesome integrations with multiple systems streamline their tasks and workflows while multiple view options allow them to see their projects, tasks, and the smallest details in a display they prefer.
Pricing
Standard
$9/user/month
Pro
$18/user/month
Enterprise
Contact Vendor
Core features
Project management templates
Project Management templates in Infinity will help you kickstart your organization whether you’re organizing a single project or a business roadmap.
Multiple Views
- The project management software gives users several view options for the items they organize. Available views include Kanban board view, List view, Table view, and Calendar view.
Easy-to-use
- nfinity uses drag and drop technology that makes it easy for any user to get started. It also has other tools such as filters to help see only the items they want to see, groupings according to paramenters such as checkbox, members, labels, and date, show/hide control of display, tabs, overview, and more.
Custom search
- – Business Intelligence
- – Capacity Management
- – Custom Search
- – Data Visualization Utility
- – Demand Forecasting
- – Drag & Drop Sharing
- – Employee Schedule Management
- – Resource Management
- – Skills Monitoring
- – Utilization Management
3. Monday.com
The monday.com is a web and mobile app platform for managing tasks, including tracking projects, deadlines, and team collaboration. The application looks awesome with colorful designs and big buttons that make it easy to navigate between different screens. Core features such as your message inbox, weekly tasks, and shared project boards can all be quickly accessed via a panel on the left-hand side of the interface.
Pricing
Basic Plan:
- $8.00/month/user
Standard Plan:
$10.00/month/user
Pro Plan:
- $16.00/month/user
Enterprise Plan:
personalised
Core features
Resource Planning:
Hard & Soft Resource Allocation, Resource Scheduling (Task & Project Level), Real-Time Availability Forecasting, Resource Shaping
Project Management:
Task Management, Task Assignment & Scheduling, Schedule Management, Gantt Charts, Task Dependencies, Critical Path Analysis, Portfolio Management, Project Baseline & Variance Analysis, Project Plan Templates, Change Request Management
Team Collaboration:
Dashboard, Project Workspace, Activity Feed, File Sharing, Proofing, Public & Private Messages, Access Permissions, Mobile App
Project Accounting:
Time & Expense Tracking, Budgeted Projects & Tasks, Time Cards & Expense Reports, Invoicing & Online Payments, Project / Job Costing, Rate Cards (Cost & Bill Rates)
Business Intelligence:
Real-Time Analytics Expert-Built ReportsCustom Reporting Trend Analysis & Forecasting Data Visualization
2. Coda.io
Coda is a cloud-based document maker founded by Shishir Mehrotra and Alex DeNeui. Their first version 1.0 launched in May 2019, so we can say that it is quite new. Previously, for more than four years it had been in a closed beta version. The software provides word-processing, spreadsheet, and database functions. It’s a great canvas that blends inside spreadsheets, presentations, apps, and documents all together. The software can integrate with third-party services like Slack and Gmail.
Pricing
- Free $0 – Unlimited Editors and Doc Makers, unlimited Viewers
- Pro $10/month per Doc Maker – Unlimited Editors and unlimited Viewers
- Team $30/month per Doc Maker – Unlimited Editors and unlimited Viewers
- Enterprise – Contact Them
Core features
Templates
- In the templates panel, you can search for a specific template or browse through one of the featured collections
One doc instead of many
- Coda is a new canvas that blends tables and text together — an all-in-one doc your team will never outgrow.
Collaboration:
You can collaborate on your Coda doc with anyone, as long as they have a Google email address. Simply click the Share icon in the upper right and type the email address of the person you’d like to share with.
MIlestone Tracking
- If you find yourself creating multiple tables with the same columns except for one (e.g. “Project 1 Tasks,” “Project 2 Tasks”), you probably just need one table with views instead. Combine all your like-minded data in a single table with a new attribute (column) for the difference. You can always group by that column to see the difference, and create a separate view by project.
Workflow management
1. Clickup
ClickUp is a cloud-based collaboration and project management tool suitable for businesses of all sizes and industries. Used by 100,000+ teams in companies from startups to titans like Airbnb, Google, Netflix, and Nike, ClickUp is the only tool you need to create and manage project workflows easily. This automation software can handle everything you throw at it — from project planning to tracking your in-house or remote team’s productivity.
Pricing
FREE
UNLIMITED:
$5 user/month billed annually or $9 user/month billed monthly.
BUSINESS:
$9 user/month billed annually or $19 user/month billed monthly.
ENTERPRISE:
Contact Sales for Pricing
– 100MB storage
– Unlimited Tasks
– Unlimited Users
– Unlimited Storage
– Unlimited Views
– Unlimited Integrations
– Unlimited Reporting
– Guests and Permissions
– Goals
– Portfolios
– Custom Fields
– 1,000 Automations/month
– View today’s activity on Pulse (live overview)
– All Features of Unlimited Plan
– 2FA and Google SSO
– Goal Folders
– Custom Exporting
– Private, Protected, and Default Views
– Workload
– All Dashboard widgets
– 10,000 Automations/month
– View historical data on Pulse (live overview)
– Extra guests
– All Features of Business Plan
– Single Sign-On (SSO)
– Contract Review & HIPAA
– Increased API limits
– Custom Onboarding
– Dedicated Success Manager
– Advanced Permissions
– 100,000 Automations/month
Core features
Process Management:
Ensuring your Projects are streamlined and the steps to complete each task are precisely followed.
Task Management:
Organizing tasks and making quick changes are easy. You can shuffle tasks as the team adjusts to new requirements.
Time Management:
You can Schedule time, manage team capacity, organize calendars, track milestones, and sync with Google Calendar
Integrations:
- Easily connect with your favorite productivity tools natively in ClickUp
Complete Customization:
- Tailor your spaces with privacy, features, custom workflows, tags, and more! This is project management your way.
Collaboration and Reporting:
- Stay productive with the most cohesive tools to improve your team collaboration.
Apps and Devices
